Submission & Participation Policies

Submission and Presentation Policies

By submitting a proposal to the CIES 2021 conference, you agree to the Submission and Participation Policies outlined below.

Membership and Registration

While not required at the time of proposal submission, both (1) CIES membership for the 2021 calendar year, and (2) conference registration are required for presenters. If your proposal is accepted, you will receive further instructions about becoming a CIES member or renewing your membership for 2021, as well as registering for the CIES 2021 conference. All participants are required to fulfill both of these requirements by January 31, 2021, in order to appear in the conference program.

Registration for the conference must be paid online. Non-presenting participants must also pay for conference registration. While membership in CIES is required in order to present or appear in the program, non-member registration is available for those who wish to attend as a non-presenter (although they are also encouraged to join CIES – see the benefits of membership here). Limited on-site registration will be available for those who attend in person and are not presenting and will not otherwise appear in the program.

Proposal Review and Selection Process

CIES 2021 will accept proposals for contributions in several session formats. Proposals for research papers, panels, roundtables and posters will undergo double blind-peer review. Proposals for pre-conference workshops, book launches and art exhibits will be reviewed by the CIES 2021 Program Committee. The mentoring workshops are reviewed by the New Scholars Committee. Details about session formats are provided in the full Call for Submissions. The submission deadline is October 14, 2020. Decision letters will be distributed on December 14, 2020

Participation Limits

In order to promote wide participation, individuals may present only once in the research sessions that are double-blind reviewed – please make sure your name appears in only one submission for a paper presentation, panel session, poster, or roundtable (unless otherwise indicated or invited by the Program Committee). If you submit for another presenter, please make sure this is their only submission. Submissions in other formats (pre-conference workshops, book launches, art exhibits) and Standing Committee special sessions (New Scholars Committee workshops, the Gender and Education Symposium, and the UREAG invited session) do not count towards the presentation limit. Participants may be listed in the program more than once as a co-author (non-presenter), chair, organizer, or discussant.

To avoid duplication of presentation content, individuals with multiple roles in the conference program may not present the same material in different sessions. For example, if your paper is accepted at a New Scholars Dissertation Workshop, you will not be able to present the same paper for an individual paper or group panel session.

Due to the circumstances in 2020 when CIES 2020 moved to a virtual format at the onset of the COVID-19 pandemic, some accepted presentations were not able to be presented. If you did not present in any format (synchronously or asynchronously) and would like to submit to present at CIES 2021, we invite you to do submit your proposal. These proposals will undergo review along with all 2021 submissions, and acceptance decisions will be independent of the 2020 process.

Proposal Revisions After Acceptance

In extenuating circumstances only, CIES may allow for minor changes to be made to presentation titles and abstracts after proposal acceptance, or allow changes to the list of presenting and non-presenting authors. However, in order to maintain the integrity of the blind peer review process, adding new presenters or additional papers to accepted proposals will not be permitted. To request proposal edits after acceptance, please contact cies2021@cies.us.

Conference Participation

All presenters of accepted proposals are expected to attend CIES 2021, and be present at their scheduled session. Due to continuing challenges with COVID-19, CIES 2021 will be virtual.  Presenters are also expected to circulate their papers to their co-panelists and any discussants at least one week prior to the conference. If an emergency or other circumstance prevents any authors/presenters from attending the conference, they should immediately contact cies2021@cies.us as well as any panel organizers, and, if submitted through a SIG or Committee, the SIG/Committee representatives (unit leaders). The SIG/Committee unit leaders are listed here.

CIES 2021 is planning for virtual participation. For more information about how sessions will be affected, please see Our Virtual Approach and Virtual Conference Participation.

Presentation Equipment and Internet Access

Zoom links will be provided for virtual synchronous sessions. See Our Virtual Approach for types of sessions. Presentations should take into account that participants will be connecting virtually; please make sure presentation materials will be easily accessible in an online setting. Virtual synchronous presentations will occur via a CIES-hosted Zoom link.

Inclusion and Accessibility Policies

CIES is committed to offering a welcoming and accessible environment for all. The procedures and resources noted below will be in place at CIES 2021 Seattle in order to ensure that the diverse needs of our participants are met.

ADA Accommodations and Special Requests

Please contact the conference organizers at cies2021@cies.us to report any special needs so that we may arrange for accommodations.

Contemplation and Meditation

In lieu of offering a physical space for prayer, contemplation and medication (as is done in our on-site conferences), the Contemplative Inquiry SIG is offering Mindfulness Practices and Activities three times a day April 26 through April 29, as a respite from the busy conference engagement. These activities will include various meditation sessions, yoga, storytelling and journaling.

Guidelines for Accessible Presentations

As you prepare your CIES presentation, it will be helpful to keep in mind how you might enhance the accessibility and effectiveness of your communications to reach a variety of audience members virtually. As a presenter, chair, organizer, discussant or conference participant, you play a central role in ensuring that sessions and learning opportunities at the conference are accessible, inclusive and engaging.