On-site and Virtual Conference Participation

If the conference is on-site (in Seattle), participants will be both on-site and remote (participating virtually). Ways of presenting and engaging depend on the session types, as noted below. We are striving to have as many sessions as we can via Zoom (as meetings, webinars or in break-out rooms). Some sessions will be asynchronous forms of engagement online.

Session Type On-site Participation in Seattle Hybrid Participation (on-site and virtual participants in Synchronous sessions) Virtual Participation – Synchronous Virtual-only Participation – Asynchronous
  4/25 – 4/29 4/25 – 4/29 4/25 – 4/29 4/25 – 5/2
Panels (individual and group submissions)  

Yes →

Yes. Some participants will be in regular meeting rooms in Seattle, and some online. Zoom will enable synchronous sessions.  

← Yes.

 

No.

Poster sessions Yes. On-site in a dedicated space in Seattle. No audio-visual equipment will be available. No. No. Yes. Presenters may opt to upload their poster for online asynchronous discussion
Roundtable sessions (individual and group submissions) Yes. On-site in rooms with round tables. No audio-visual equipment will be available. No.

(No technology will be available for on-site roundtables in Seattle.)

Yes. Synchronous sessions via Zoom, linking virtual participants (including those in Seattle, but not from a dedicated meeting room – Seattle participants would engage virtually with their own computers). Yes. Asynchronous presentations will be uploaded for online asynchronous discussion
Book Launch sessions  

Yes →

Yes, for some. sessions, if scheduled in the regular meeting rooms which will have Zoom capability.  

← Yes, for some

Yes. Presentations can be uploaded for asynchronous discussion
Pre-conference Workshops  

Yes →

Yes, Virtual participants will engage with participants in Seattle via Zoom at the time scheduled.  

← Yes

 

No

Art Exhibits No. Due to requirements of hiring art curators for exhibitions in hotels, we are unable to offer this option. No. No Yes. Online posting of the exhibit, for asynchronous discussion
All other sessions normally scheduled in hotel meeting rooms*  

Yes →

Yes, Virtual participants will engage with participants in Seattle via Zoom at the time scheduled  

← Yes

 

No

* These include the New Scholars Workshops, Gender Symposium, CIES keynotes and plenaries, the Presidential Address, the State of the Society meeting, etc.

If the conference moves to a completely virtual approach, sessions will be as follows:

Session Type If your session was… …To Totally Virtual congress
Panels (individual and group submissions) On-site or virtual synchronous participation (hybrid), with Zoom … will be via Zoom.

No schedule change

Poster sessions On-site presentation, no technology … will switch to virtual asynchronous presentation.
Virtual asynchronous presentation No change
Roundtable sessions (individual and group submissions) On-site presentation, no technology Presenters can select one:

·         Zoom session; no schedule change.

·         Virtual asynchronous presentation.

Virtual synchronous presentation, with Zoom Presenters can select one:

·         Zoom sessions; no schedule change.

·         Virtual asynchronous presentation.

Virtual asynchronous presentation No change
Book Launch sessions On-site or virtual synchronous presentation, with Zoom Presenters can select one:

·         Zoom sessions; no schedule change.

·         Virtual asynchronous presentation.

Virtual asynchronous presentation No change
Pre-conference Workshops On-site or virtual synchronous participation (hybrid), with Zoom …  will be via Zoom.

No schedule change

Art Exhibits Virtual asynchronous presentation No change
All other sessions normally scheduled in hotel meeting rooms* On-site or virtual synchronous participation (hybrid), with Zoom … will be via Zoom.

No schedule change

* These include the New Scholars Workshops, Gender Symposium, CIES keynotes and plenaries, the Presidential Address, the State of the Society meeting, etc.