Contacts & Frequently Asked Questions (FAQs)


Many of your questions may be answered in the FAQs below. For those not covered, please contact the following people/offices for assistance.

  • Please contact the CIES 2021 Conference Planning Committee at with any questions, suggestions or requests related to CIES 2021 Conference.
  • For all questions related to CIES membership, please contact Susan Mcclellan at Go to the membership website to join or review for 2021.
  • To register, please go to:
  • For inquiries about exhibits, sponsorships, advertising, and career recruiting space, please contact the OED (
  • If you have a disability that requires accommodations, please contact us at


Presenting at vCIES-2021:

How do I upload my poster presentation?

Please see Poster Guidelines page for more information.

What options will be available in the Zoom sessions?

Please see these pages for more information:

How much time will I have to present?

Each session is 90 minutes long and will be ended on time by the host. We suggest that presentations be done with one hour, to allow 30 minutes for Discussants and Q&A. If there are 4 presentations, each would have 12 minutes; with 3 presentations, each would have 18 minutes. This allows for 2-3 minutes between each presenter to transition to the next person. Chairs may inform presenters if a different plan is to be followed. Please see What to Expect @ vCIES-2021.

How will I present my paper?

Please see these pages for more information:

I submitted a paper/roundtable proposal, but I am scheduled as a poster. What do I do?

Some papers or roundtables were changed to posters in order to include them in the program. This happens because there is no more space for papers/roundtables. Instead of rejecting good proposals, some were changed to posters. We welcome your presentation as a Poster, and refer you to the guidelines for uploading poster presentations.

I want to email my chair [or others on my panel]. How do I find emails for people on my panel (or in my group roundtable)?

You can find their emails from CIES Member Directory or your Acceptance Letter email sending to you in December, 2020.

Will sessions be recorded? 

Only the Plenary/keynote sessions and the Presidential Address will be recorded.

Can I record my session (or other sessions)? 

Unfortunately, no — recording of sessions is not permitted. Photography or recording of Zoom sessions or asynchronous presentations is not permitted due to ethnical concerns about consent and because some presenters do not want their presentations to be distributed. Zoom meeting sessions reveal the identity not only of the presenters but also all attendees. Recording or photography is not ethical or permitted without the permission of everyone, and this becomes impossible in large sessions, and when people come and go during sessions. Please do not take screen shots or take photos or record sessions. Many presenters prefer that their work-in-progress not be circulated without permission. And some sessions may include sensitive content that should not be shared beyond those in attendance. If you wish to read a presenter’s paper, please email them to ask for a copy.

Accessibility to vCIES-2021

What kinds of accommodates is CIES making available?

Automated closed caption and live transcription is available in Zoom. If you require other accommodations, please contact to request disability accommodations. Advance notice is necessary to arrange for some accessibility needs. 

Is interpretation/translation available?

No, unfortunately, we do not have the capacity to provide language translation or interpretation. Some sessions will be bilingual, using English and another language. 

CIES 2021 Conference Registration

When will registration open?

December 14, 2020.

I have not received an acceptance (or non-acceptance) letter yet. What do I do?

You should log in All Academic with your credentials (username and password). Then you can find all communications of the CIES 2021 Conference Team with you in the “Message Center” under “Main Menu”. (You might also check your spam folder; letters were emailed on December 14, 2020. It will be important that the emails sent from All Academic reach you in the future.)

What time zone is on the All Academic program? 

The draft program is now available here. The draft program on All Academic allows you to set your timezone so you can see times accurate for your location.

Please note that the times listed for your session(s) are your local time and Seattle and the US west coast (aka Pacific daylight Savings time – PDT).

Why isn’t the conference free for virtual participants?

It costs money to put on a conference – even a virtual conference. There are costs associated with the submission system, websites, storage for recorded sessions, Zoom licenses, and many other things.

Do you need to be a CIES member to submit or participate in the CIES2021 Annual Meeting?

Presenters need to be members of CIES for 2021. You may submit if you are not a member, but you will be expected to join CIES if your submission is accepted.

Attendees who are not presenting may attend and pay the non-member registration fee, although it may be to their benefit to join CIES and register as a member.

I have a disability. How do I request accommodations?

Please email us at as soon as possible.

What kinds of disability accommodations will be available?

The automatic closed captioning in Zoom can be used in all sessions. Please contact us at if you have a disability that needs other accommodations.

Can I get a discount for registration?

A limited number of discounts, of up to 50%, are available to those experiencing financial hardship. They will be distributed based on need. Applications are due by January 27, 2021. Decisions will be made January 28. For those awarded reductions, you must then register by January 31 when the early bird registration window closed. (After that date the same dollar amount discount will be applied to the higher regular registration rates, leaving a larger balance to be paid by the presenter.) Unfortunately, no discounts to membership fees are available.

I may need to cancel. What is the refund policy?

Cancellation requests must be made in writing to no later than March 24, 2021, to be eligible for a refund. Refunds will incur a $35 cancellation charge, which will be deducted from the refundable amount due. For individuals registered at Low Income Country rates, this cancellation fee will be waived if the request is received by March 24, 2021. Refunds will be issued in the same form in which they were received. In the case where a refund by wire transfer is necessary, a $20 wire fee will be withheld from the amount of the refund. No refunds will be issued after March 24, 2021.

Which countries are considered “low GDP countries”?

Discounted registration is available to those from the World Bank classifications of “low-income” and “lower-middle-income economies.” In addition, to be eligible for registration at these CIES Member rates, you (1) must have residency in, (2) must be currently living in, and (3) must be a citizen of a qualifying country. All three requirements must be met in order to receive the discounted rate.

CIES2021 Proposal Submission

I missed the submission deadline for presentation at the CIES 2021 Conference, do I still have opportunity to attend it?

Yes. The information about CIES 2021 Conference registration will be posted on in early December 2020.

When is the submission deadline?

October 1, 2020 (Extended to October 14, 2020).

I missed the deadline, can I still submit for CIES 2021?

No. Your late submission cannot be accepted.

 I submitted a proposal for 2020 but was not able to present due to the situation related to COVID-19. Can I re-submit the same paper for 2021?

You may re-submit the same proposal for 2021 if you did not present it in any form in 2020. An updated version of your work would be preferable to a duplicate proposal, but we are accepting the same proposals for those who didn’t present last year. They will undergo review just like the other submissions for 2021, and acceptance decisions are independent from the 2020 decisions.

When will I hear whether my paper/panel/roundtable/poster is accepted?

Notices were sent on December 14, 2020. You can also access the letter in All Academic with your username and password. Then you can find all communications of the CIES2021 Conference Team with you in the “Message Center” under “Main Menu”. (You might also check your spam folder; letters were emailed on December 14, 2020. It will be important that the emails sent from All Academic reach you in the future.)

When will I hear whether my pre-conference workshop, book launch or art exhibit is accepted?

Notices were sent on December 14, 2020. You can also access the letter in All Academic with your username and password. Then you can find all communications of the CIES2021 Conference Team with you in the “Message Center” under “Main Menu”. (You might also check your spam folder; letters were emailed on December 14, 2020. It will be important that the emails sent from All Academic reach you in the future.)

Can high school students submit proposals for the CIES 2021 annual meeting?

Yes. High school students are welcome to submit research papers. We often have a few undergraduate students presenting, and many graduate students. High school students’ proposals will be reviewed through the same process as papers from more experienced researchers, so they might want to mention in the proposal that they are high school students. (Don’t name yourselves, just say that presenter(s) is(are) high school student(s), so we can make sure the proposal review takes that into account.)

If my paper or session has been presented at another conference or published, may I also submit it to CIES?

No. Only paper and session submissions that have not been previously published or presented at another professional meeting are eligible.

I would like to submit a paper from my thesis – I have not presented or published these findings anywhere before. Am I eligible to submit?

Yes. Presentations from thesis or dissertation work should be revised so the focus is presentable in 12-15 minutes. Generally, a thesis or dissertation has a much broader focus than can be presented in a conference setting.

Is there a limit to the number of times I may appear as a presenter in the meeting?

Presenters are limited to one presentation in paper, panel, roundtable or poster sessions. The one-presentation limit does not apply to book launches, pre-conference roundtables, New Scholars workshops, or the Gender Symposium, or to other roles such as chairs, organizers or discussants.

Is there a word limit for proposals?

Yes, different formats of submissions have different limits. Please see the Call for Submissions for more information.

May I submit my submission to multiple SIGs or Committees?

No. Please submit your proposal only once. Your name may be on multiple proposals, but only once as a presenter. Please do not submit the same proposal more than once.

May I submit a proposal to present research I’m working on that isn’t yet complete?

It is best to present on work you have completed or nearly completed. It is not a good idea to present on research that is in early stages.

I’m not sure which CIES SIG or Committee to submit to, or whether I should submit to the General Pool. What should I do?

Read the descriptions of each SIG and Committee, and also their conference theme statements, to get an idea of where your work would fit best. Topics that do not fit a SIG or committee can be submitted to the General Pool. Also, submitters sometimes submit to the general pool when they want the audience to be broader than a SIG or Committee.

Will submitters be able to request specific times for their sessions to accommodate multiple time zones of panel presenters?

The location of presenters’ residence will be used in scheduling sessions. We will try our best to schedule sessions that are reasonable for the timezone of presenters. We have added earlier and later session times to accommodate those in particular regions. We cannot guarantee that you will have the exact time you want for your session, but we will try our best.